MCOE Internal Accounts Payable Schedule 2011-12 (PDF)
New Vendor Number Request Form (PDF)
W-9 IRS Form (PDF)

Budget Transfer/Revision Form 2011-12 (PDF)
Budget Transfer/Revision Form 2011-12 (Excel)
Journal Entry Form 2011-12 (PDF)
Journal Entry Form 2011-12 (Excel)

Travel Request Form (PDF)
Travel and Expense Reimbursement Form (PDF)
Travel Cost-Efficient Certification (PDF)
Travel Certification of Lost Receipt (PDF)
Travel Hotel/Motel Occupancy Tax Waiver Exemption Claim (PDF)

Conflict of Interest Approval (PDF)
Independent Contractor Request - ICR - Form (PDF)
Independent Contractor Agreement (PDF)
Policy and Procedures for Classifying Independent Contractors (PDF)
Contract Approval Instructions (PDF)

Introduction
Conflict of Interest
Purchasing
Accounts Payable
Travel and Expense Reimbursement
Accounts Receivable
Budget
Position Control
Contracts
Payroll
Request for Proposal
Request for Quote/Vehicle
Records Retention
Exhibit A: Business Services Directory
Exhibit B: MCOE Chart of Accounts

Automatic Pay Deposit Enrollment Form (PDF)
EDD DE-4 Form (PDF)
IRS W-4 Form (PDF)
MCOE 403(b) Investment Provider List (PDF)
Payroll Dates - Regular (PDF)
Payroll Stub Guide (PDF)
Request for Duplicate IRS Form W-2 (PDF)
Request for Duplicate IRS Form W-2 Fill-in Form (PDF)
Tax Deferred Products Brochure (PDF)
Timesheet - Certificated Summer School (PDF)
Timesheet - Hourly (PDF)
Timesheet - Substitute (PDF)

Bargaining Unit Form (PDF)
Bargaining Unit Fill-in Form (PDF)
Benefit Rates (PDF)
Certificated Personnel Information Form (PDF)
Certificated Personnel Information Fill-in Form (PDF)
Group Term Life Insurance Form (PDF)
Group Term Life Insurance Fill-in Form (PDF)
Name Change Form (PDF)
Name Change Fill-in Form (PDF)
Payroll Schedule (PDF)
Payroll Schedule - Small Districts (PDF)
PERS Annuitant Appointment Form (PDF)
PERS Annuitant Appointment Fill-in Form (PDF)
PERS Reporting Correction - Form (PDF)
PERS Reporting Correction - Examples (PDF)
PERS Member Action Form AESD-1 (PDF)
Social Security Number Correction Form (PDF)
Social Security Number Correction Fill-in Form (PDF)
STRS Report Change Base - ES331 (PDF)
STRS Permissive Membership Form - ES350 (PDF)
STRS Retirement Systems Election Form - ES372 (PDF)
APD District Enrollment Form (PDF)
 

District 2010-11 Financial Year-End Closing Calendar (PDF)
Finance Cut Off Dates 2011-12 (PDF)
Accounts Payable Cancel Warrant Request Form (PDF)
Accounts Payable Schedule - Hartnell (PDF)
Accounts Payable Schedule - School Districts (PDF)
Affidavit to Obtain Duplicate of Lost or Destroyed Warrant (PDF)
Copy of Redeemed Warrant Request Form (PDF)
AB 1200 Public Disclosure Template (Excel)

California School Accounting Manual (CSAM) - Complete (PDF; 3MB; 635pp.; CDE Web Link)
California School Accounting Manual (CSAM) - 2011 Updates Only (PDF; 2MB; 421pp.; CDE Web Link)
*CSAM is © California Department of Education.  Permission is granted [by CDE] in advance for reproduction and use of these CSAM resources for school fiscal management purposes.

Board Resolutions

Temporary Interfund Borrowing (MS Word, 97-2003 Compatible)
Temporary Interfund Borrowing (PDF)

Bulletin No. 12-030 - 2011-12 Employee/Employer Benefit Rates (PDF)
Bulletin No. 12-029 - Middle Class Tax Relief and Job Creation Act of 2012 (PDF)
Bulletin No. 12-028 - Background and Advice on the Second Interim Report (PDF)
Bulletin No. 12-027 - Independent Audit FY 2011-2012 (PDF)
Bulletin No. 12-026 - W-2 Reporting of Employee Health Benefits (PDF)
Bulletin No. 12-025 - Annual Adjustment of Liability Limit for Willful Pupil Misconduct (PDF)
Bulletin No. 12-024 - Bid Limit for Calendar Year 2012 (PDF)
Bulletin No. 12-023 - Extension of Reduced Tax Rate (PDF)
Bulletin No. 12-022 - Social Security Tax Increase (PDF)
Bulletin No. 12-021 - IRS Standard Mileage Rate (PDF)
Bulletin No. 12-020 - Early Release of Payroll and Voluntary Deduction Warrants (PDF)
Bulletin No. 12-019 - P-1 Attendance Deadlines (PDF)
Bulletin No. 12-018 - Procedures and Timelines for 1099-MISC (PDF)
Bulletin No. 12-017 - What a School District Should Consider when Considering a Solar Project (PDF)
Bulletin No. 12-016 - 2011-12 Employee/Employer Benefit Rates (PDF)
Bulletin No. 12-015 - Immunization Information (PDF)
Bulletin No. 12-014 - Employees Claiming Exempt Status (PDF)
Bulletin No. 12-013 - Technical Advice on the 2011-2012 First Interim Report (PDF)
Bulletin No. 12-011 - Overpayment Correction (PDF)
Bulletin No. 12-010 - Background and Advice on the 2011-2012 First Interim Report (PDF)
Bulletin No. 12-009 - USPS Service (PDF)
Bulletin No. 12-008 - RDA Bills (ABX1 26 and ABX1 27) (PDF)
Bulletin No. 12-007 - Audit of Districts' Commercial Warrants (PDF)
Bulletin No. 12-006 - New Procedure for Processing Fund Transfers (PDF)
Bulletin No. 12-005 - District Closing Certification 2010-2011 (PDF)
Bulletin No. 12-004 - Internal Revenue Form 8821 (PDF)
Bulletin No. 12-003 - Data Processing Chargebacks (PDF)
Bulletin No. 12-002 - Updated Cash Flow Estimates (PDF)
Bulletin No. 12-001 - Background and Advice on the 2011-2012 Enacted State Budget (PDF)

Statistical Report:  Monterey County Schools Fiscal Year 2011-12 (PDF)

Department of Finance - Suspended Mandates for 2011-2012 (PDF)

2010-2011 Memo Archive (Link)

Public Notice - November 16, 2011 - Chevron Energy Solutions