Payroll Services

In This Section

The Payroll Services Department is responsible for processing payroll for the Monterey County Office of Education as well as 24 school districts, two community colleges, three charter schools and four joint powers agencies. For MCOE, the Department is responsible for paying the 1,000 plus employees that work for the various MCOE programs operated throughout County. The payroll staff collects and processes records such as timesheets, payroll deductions, and absences.

The Payroll Services team processes 13,000 paychecks each month for the public school entities. In addition, the Department prepares financial reports and deposits for federal and state tax withholding, retirement reporting to CalSTRS and CalPERS, and other employer-paid and voluntary deductions. Each January Payroll Services issues more than 15,000 W-2s for school district employees countywide.

District Payroll Services

Retirement reporting (CalPERS and CalSTRS)
Administers garnishments
Prepares federal and State payroll tax returns
Deposits payroll taxes
Fringe benefit payments to vendors
Employee voluntary payroll deductions
Prepares IRS W-2 forms annually
Certificated and classified payroll reporting assistance
Processes payroll for four small school districts
Provides Countywide payroll workshops to districts
Distributes payroll warrants and reports
Resource for payroll personnel
Staff training
Calendar year-end payroll workshop
Fiscal year-end payroll workshop
Coordinates local CASBO workshops

MCOE Internal Payroll Services

Employee voluntary payroll deductions
Payroll direct deposits
Employment verifications from outside agencies
Reporting of third party sick pay and Workers’ Compensation
Retirement reporting (CalPERS and CalSTRS)
Maintains and processes employee absence system
Monthly payroll reports
Payroll resource to individuals employed by the Monterey County Office of Education
Payroll data input