End of Year

Submittals

About End-of-Year Data

EOY data affect grant eligibility and funding, the California School Dashboard (e.g., cumulative enrollment, graduation rates, chronic absenteeism, and suspension and expulsion), DataQuest, Consolidated State Performance Report, IDEA monitoring and funding, determine eligibility for support, and identify schools for recognition programs.

EOY AND NEW YEAR CHANGES

EOY Data comprises two submittals with different deadlines. Each submittal is a different dataset. All data are cumulative for the entire academic year.

EOY 1

Program Eligibility/Participation
Student Incidents
Cumulative Enrollment
Student Absence Summary
Count of English Learner (EL) Reclassified during School Year
Homeless Students
Special Education
Postsecondary Outcomes for Students with Disabilities (SWD) Prior Year Completers

EOY 2

Course Completion for Grades 7–12
Career Technical Education (CTE) Participants, Completers
Work-Based Learning Indicators
One-Year Graduate and Completer Counts

Deadlines

2025–26 CALPADS Submission	Official Submission Window	Recommended Date for Zero Errors	Certification Deadline	Amendment Window Opens	Amendment Window Deadline (Closes)
EOY 1	May 5, 2026 – Jul 31, 2026	Jun 26, 2026	Jul 17, 2026 SELPA Approval Strongly Encouraged	Jul 18, 2026	Jul 31, 2026 (11:59 p.m.) SELPA Approval Required
EOY 2	May 5, 2026 – Aug 17, 2026	Aug 3, 2026	Aug 17, 2026	N/A: No Amendment Window for EOY 2	No Amendment Window: Final Deadline is Aug 17, 2026

EOY Resources
Sun Bucks

EOY Resources

CALPADS EOY Resources

Make sure that you have the most current CALPADS CDE system documentation for End-of-Year reporting:
https://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

CALPADS EOY Reporting Roadmap
The Reporting Roadmap includes everything you need for this submittal period, including submission checklist, milestones, communications (update flashes), files submitted, where to get support, etc.

Exits and School Completion Status Sheet
Which codes count as dropout, completer, graduate - with notes and instructions.

CSIS Error Resolutions Videos
Recorded videos to walk you through resolving errors.

2023-24 Work-Based Learning (WBL) "Cheat Sheet"
Chart of data required for each WBL Type and description of each field ; WBL Type definitions

Work-Based Learning (WBL) Data Collection Preparation Checklist
Considerations when setting up a process to track data for WBL.

2023-2024 Work-Based Learning (WBL) Evaluation Form and Scoring Guide
This document contains an evaluation form that employers may use to assess their student interns at the end of the internship. It also contains a scoring guide that defines each performance level across three categories. Employers can reference this scoring guide when deciding on the appropriate rating for the student.

MCOE Credentials Presentation
While this is used for the Fall 2 certification, the resources for teachers, courses, and special education are relevant.

Sun Bucks

Verifying and Certifying EOY Data

It is the responsibility of the CALPADS Data Coordinator to ensure the data are uploaded/input into CALPADS and all fatal errors and appropriate warnings have been resolved. They should also take a first pass at the EOY certification reports to check for and take action to resolve any discrepancies found. It is the responsibility of the appropriate administrators (English Learners, Special Education, CTE and Work-Based Learning, Discipline, Attendance, etc.) to review the certification reports and verify the accuracy of the data. Data Coordinators should provide administrators with both the aggregate certification reports and detailed supporting reports. (2025-26 CALPADS EOY Report Mapping Guides not yet released) for links to the aggregate and supporting reports.

EOY Quality Checklist

Download the EOY Quality Checklist and check off each item to minimize errors and help ensure a successful certification process.

Mobile Toggle

Main Header Container