Procedures Manual

Monterey County Office of Education

Leadership, Support and Service to Prepare All Students for Success

Dr. Deneen Guss, County Superintendent of Schools

The Finance and Business Services Division is responsible for the fiscal oversight and monitoring of the finances of the Monterey County Office of Education. This oversight ensures fiscal integrity, fiscal compliance, and fiscal solvency for our organization.

One of the primary goals of the Finance and Business Services Division is to provide service to the employees and departments of the Monterey County Office of Education. This manual was created to ensure that employees have access to the information they need in order to perform county business easily and efficiently.

This manual comprises procedures which can easily be updated whenever changes occur or additional information is needed. It’s important that each employee follow these procedures in order to ensure fiscal integrity and compliance. We hope that we have provided information that is comprehensive and easy to understand.

Table of Contents

Section I – General Information

Section II – Purchasing Procedures

Section III – Accounts Payable Procedures

Section IV – Accounts Receivable Procedures

Section VI – Budgeting and Accounting Procedures

P-600 – Account Codes

P-603 – Management Codes

P-606 – Printing and Review of Financial Reports

P-609 – Understanding Financial Reports

P-615 – The Budget Process

P-618 – Preparing the Budget

P-621 – Budget Monitoring

P-624 – Budget Adjustments

P-627 – Employee FTE Allocation Changes

P-630 – Budget Transfers

P-633 – Expenditure Transfers

P-636 – Setting Up the Budget for a New Program

P-639 – Requesting a New Position

P-642 – Self-Supporting Programs

P-645 – Indirect Costs

P-648 – Direct Cost Charges

Section VII – Graphic Communications Procedures

P-700 – Graphic Design, Printing, and Copying Services

Appendix A

Glossary of Terms

Contacts

Colleen Stanley Ed. D.

Chief Business Official
cstanley@montereycoe.org
Phone: 831.755.0308

Dawn Tovey

Director/Controller Internal Services
dtovey@montereycoe.org
Phone: 831.755.0315

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