SELPA Procedural Handbook

Monterey County Office of Education

Leadership, Support and Service to Prepare All Students for Success

Dr. Deneen Guss, County Superintendent of Schools

SELPA Procedural Handbook


Table of Contents

Introduction

Part I – Program Procedures

Chapter 1

The Role of the SELPA

Section 1.1

Agency Responsibilities in Providing Special Education

Section 1.2

SELPA Governance Structure

Section 1.3

Who to Contact About Special Education in Monterey County

Chapter 2

Identification and Referral

Section 2.1

Child Find

Section 2.2

Pre-Referral Activities

Section 2.3

Sources of Referral

Section 2.4

Written Referral

Section 2.5

Notice of Procedural Safeguards

Section 2.6

Over-Identification and Disproportionality

Section 2.7

Flow Chart: Initial Referrals to Special Education

Chapter 3

Response to Referral and Obtaining Parent Consent

Section 3.1

Notice of Referral, Proposed Action, and Consent for Assessment

Section 3.2

Assessment Plan

Section 3.3

Definition of “Parent”

Section 3.4

Surrogate Parents

Section 3.5

Flow Chart: Obtaining Parental Consent for Assessment

Chapter 4

Assessment

Section 4.1

Legal Requirements of the Assessment

Section 4.2

Reassessment

Section 4.3

Components of the Assessment Report

Section 4.4

Eligibility Criteria

Section 4.5

Flow Chart: Assessments and Reassessments

Chapter 5

The IEP Team Meeting

Section 5.1

Circumstances Requiring an IEP Team Meeting

Section 5.2

Required Members of the IEP Team

Section 5.3

Additional Members of the IEP Team

Section 5.4

Excusing IEP Team Members

Section 5.5

Responsibilities of the IEP Team

Section 5.6

Notice of the IEP Team Meeting

Section 5.7

Preparation for the IEP Team Meeting

Section 5.8

Parent Participation in the IEP Team Meeting

Section 5.9

Holding an IEP Team Meeting Without Parent Attendance

Section 5.10

Conducting the IEP Team Meeting

Section 5.11

Flow Chart: The IEP Team Process

Section 5.12

Sample IEP Team Meeting Agenda/Checklist

Chapter 6

Required Components of the IEP

Section 6.1

Required Components

Section 6.2

Goals and Objectives/Benchmarks

Section 6.3

Supplementary Aids and Services

Section 6.4

Statewide Testing

Section 6.5

Transportation

Section 6.6

Extended School Year

Section 6.7

Prior Written Notice

Section 6.8

Consent for Implementation of the IEP

Section 6.9

Checklist: IEP Components

Chapter 7

Special Considerations in Developing the IEP

Section 7.1

Amending the IEP

Section 7.2

Behavior Intervention

Section 7.3

Blind or Visually Impaired Students

Section 7.4

Deaf and Hard-of-Hearing Students

Section 7.5

Determining Need for an Additional Instructional Assistant

Section 7.6

English Learners

Section 7.7

Grades and Transcripts

Section 7.8

IEP Notes

Section 7.9

Interim Placements

Section 7.10

Low Incidence Books, Materials, and Equipment Funds

Section 7.11

Prohibition of Mandatory Medication

Section 7.12

Promotion and Retention

Section 7.13

Social/Emotional/Behavioral Development

Section 7.14

Suspension and Expulsion

Section 7.15

Transition Planning

Section 7.16

Timeline of Postsecondary Transition Planning and Services

Chapter 8

Placement and Services

Section 8.1

Program Continuum

Section 8.2

Instructional Settings

Section 8.3

Direct Related Service Versus Consultation

Section 8.4

Regional Programs

Section 8.5

MCOE Itinerant Low Incidence Services and Case Management

Section 8.6

Inter-District Placements

Section 8.7

Dismissal from One or More Programs or Services

Section 8.8

Exit Criteria

Section 8.9

Questions and Answers About Parent Revocation of Consent

Chapter 9

Educational Benefit

Section 9.1

Annual Analysis of Educational Benefit

Section 9.2

Documentation of Educational Benefit

Chapter 10

Early Start, Part C

Chapter 11

Parentally Placed Private School Students

Section 11.1

Background

Section 11.2

Consultation

Section 11.3

Identification, Referral, and Assessment

Section 11.4

Free and Appropriate Public Education

Section 11.5

Individual Service Plan

Section 11.6

Private Preschool Students with Disabilities

Section 11.7

Annual Notice of Availability of FAPE

Section 11.8

Calculating Proportionate Share

Section 11.9

Tracking Expenditures

Chapter 12

Summary of Timelines

Section 12.1

Initial Assessment and Development of the IEP

Section 12.2

Implementation of the IEP

Section 12.3

Interim Placements

Section 12.4

Review of IEP

Section 12.5

Reassessment and Development of a New IEP

Section 12.6

Parent Request for an IEP Team Meeting

Section 12.7

Request for Records

Chapter 13

Student Records

Section 13.1

Definition of Student Records

Section 13.2

Confidentiality

Section 13.3

Access to Student Records

Section 13.4

Challenging Content of Student Records

Section 13.5

Destruction of Student Records

Chapter 14

Student Data

Section 14.1

California Longitudinal Pupil Achievement Data System (CALPADS)

Section 14.2

State Performance Goals and Indicators

Section 14.3

Importance of Accurate Data

Section 14.4

Electronic Plan Development/Local Student Database

Section 14.5

Local Intervention

Section 14.6

Due Process

Section 14.7

Compliance Complaint

Section 14.8

Civil Rights Issues

Chapter 15

Dispute Resolution

Section 15.1

Local Intervention

Section 15.2

Due Process

Section 15.3

Compliance Complaint

Section 15.4

Civil Rights Issues

Appendix

Program Descriptions

Appendix 1

Resource Specialist Program 

Appendix 2

Learning Center

Appendix 3

Special Class – General Academics

Appendix 4

Special Class – Communication/Social Skills Development

Appendix 5

Special Class – Functional Academics

Appendix 6

Special Class – Life Skills

Appendix 7

Special Class – Multiple Disabilities

Appendix 8

Special Class – Therapeutic Intervention

Appendix 9

Special Class – Autism

Appendix 10

Special Class – Deaf/Hard-Of-Hearing

Appendix 11

Inclusion

Appendix 12

Related and Support Services

Part II – Administrative Policies and Procedure

Chapter 1

Charter Schools

Section 1.1

Charter Petition and Review by SELPA

Section 1.2

Categories of Charter Schools

Chapter 2

Disputes Between Participating Entities

Chapter 3

Income Distribution Agreement for 2020-2021

Section 3.1

Income Distribution Agreement Funding Allocation Principles

Section 3.2

Term of Agreement

Section 3.3

AB 602 Funding

Section 3.4

Special Education Property Taxes

Section 3.5

Infant Entitlement

Section 3.6

Local Assistance Entitlement 

Section 3.7

Mental Health Services Grants

Section 3.8

Other Grants

Section 3.9

Maintenance of Effort Policy

Section 3.10

Inter-District Placements

Chapter 4

Independent Educational Evaluations

Section 4.1

Definitions

Section 4.2

Procedures for Requesting an IEE

Section 4.3

Procedures for Determining Whether an IEE will be Provided

Section 4.4

Options for Providing an IEE

Section 4.5

Assessment Plan

Section 4.6

IEE at Private Expense

Section 4.7

Independent Evaluator Criteria

Section 4.8

Location Limitations for Evaluators

Section 4.9

Minimum Qualifications for Evaluators

Section 4.10

Cost Limitations for an IEE

Section 4.11

Release and Utilization of IEE Results

Chapter 5

Personnel Development

Chapter 6

Program Review

Chapter 7

Program Transfers

Section 7.1

Legal Reference

Section 7.2

Preliminary Notice of Intent to Transfer Program

Section 7.3

Related Service Transfers

Section 7.4

Preliminary Staff Meetings

Section 7.5

Parent and Staff Input

Section 7.6

Employee, Student, Classroom Data Report

Section 7.7

Program and Fiscal Reports

Section 7.8

Final Notice of Intent to Transfer Program

Section 7.9

SELPA Executive Committee Review and Action

Section 7.10

Employee Rights Related to Program Transfer

Section 7.11

Final Staff Meetings

Section 7.12

Parent Notification/IEP Meetings

Section 7.13

Placement of Non-District Students Enrolled in Previous Regional Program

Section 7.14

Division of Assets

Section 7.15

Effective Date of Program Transfer

Section 7.16

Dispute Resolution

Section 7.17

Timelines for the Program Transfer Process 

Chapter 8

Regional Programs

Section 8.1

Forming a Regional Program

Section 8.2

Written Agreement

Section 8.3

Referral Process

Section 8.4

Interim Placement

Section 8.5

All IEP Meetings Following the Initial or Interim Placement

Section 8.6

Move to NPS/More Restrictive Placement

Section 8.7

Return to District of Residence

Section 8.8

IEP Reviews and Reassessments

Section 8.9

Disputes

Chapter 9

Services in Alternative Educational Settings

Section 9.1

Hospitalized Students

Section 9.2

State Hospital Programs

Section 9.3

Licensed Children’s Institutions (LCI) And Foster Homes

Section 9.4

Juvenile Court and Community Schools

Chapter 10

Transfer of Financial Responsibility to a High School District

Section 10.1

Kindergarten to Sixth Grade Districts

Section 10.2

Kindergarten to Eighth Grade Districts

Section 10.3

Charter Schools

Section 10.4

Extended School Year (ESY)

Chapter 11

Contracting for Services from a Nonpublic School/Agency

Chapter 12

Alternative Education Programs Operated by MCOE

Section 12.1

Types of Alternative Education

Section 12.2

Referral/Intake Process for Juvenile Court Schools

Section 12.3

Referral/Intake Process for County Community Schools

Section 12.4

Interim Placement

Section 12.5

45-Day Alternative Placement

Section 12.6

Move to NPS/More Restrictive Placement

Section 12.7

Return to LEA of Residence

Section 12.8

IEP Reviews, Additional Assessments, and Reassessments

Section 12.9

Provision of Related Services not Available Through the Alternative Education Program

Section 12.10

Initial Referrals to Special Education

Section 12.11

Compliance Complaints and Due Process

Section 12.12

Disputes